Gloucestershire Archery Society was formed to support all archery clubs in Gloucestershire, South Gloucestershire, and Bristol.

19 Court Road
Prestbury
Cheltenham
GL52 5BL

Dear Club Secretary/Committee Member

I hereby give notice that the Annual General Meeting of the Gloucestershire Archery Society will be held on Sunday 17thNovember 2019 at Civil Service Club, Cheltenham (see accompanying map) beginning at 2.00 pm.

It would be appreciated if those who have reports to present to the meeting could let me have a short summary preferably in electronic format to assist in the preparation of the minutes.

Nominations for Chairman, Secretary and Treasurer must be submitted to the Secretary in writing at least seven days prior to the meeting, with the nominee’s signature of acceptance. The proposer and seconder must not be members of the same club. The Post descriptions of these and other management committee posts can be found on the Gloucestershire Archery Society WEB Site.

In the event of there being no nominations, nominations may be accepted from the floor. Nominations for all other posts may be made at the meeting.

May I urge ALL CLUB SECRETARIES to bring the details of the AGM to their members’ attention and to encourage as many as possible to attend. Will Clubs who are current holders of Joyce Harding Salvers, please ensure that they are returned to the meeting.

The Coaches Annual General Meeting will be held in the morning of Sunday 17th November at 11.00 am at the same venue. Tea, coffee and biscuits will be provided during the break, food and drinks are available from the bar I look forward to seeing you at the AGM.

The Agenda will be as follows:

1) Apologies for absence.
2) Minutes of the last Annual General Meeting held on 19th November 2017
3) Matters arising.
4) Reports by:

4.1)     Chairman
4.2)     Secretary
4.3)     Treasurer
4.4)     Tournament Secretaries (including Friendly Tournament Organiser)
4.5)     County Coaching Organiser
4.6)     Child Protection Officer
4.7)     Senior Team Manager
4.8)     Junior Team Manager
4.9)     County Development Officer
4.10)   Records Officer
4.11)   Web Master
4.12)   GWAS Representatives
4.13)   President

5)  Appointment of Lady Paramount/Lord Patron
6) Election of Officers for 2019/2020

President
Vice Presidents
Chairman
Secretary
Treasurer

Tournament Secretaries
Indoor
Outdoor
Friendly
Clout
Junior Indoor
Junior Outdoor
Senior Team Manager
Junior Team Manager

County Development Officer
Child Protection Officer
Records Officer
GWAS Council Reps
Rep to GWAS Coaching Committee
Rep to GWAS Junior Committee
Auditors
Webmaster

7)    Subscriptions for 2019/2020
8)    Presentation of Joyce Harding Memorial Salvers, the Lacey Trophy. AGM Closes
9)    Any other business
10) Dates of management meetings

Yours sincerely

Adrian Gifkins Hon. Sec. Gloucestershire Archery Society

lucy mason
phoebe pine