Archery GB Membership	Entrants must declare their Archery GB membership number on the entry form and membership cards must be shown when registering on the day. Failure to do so will result in you not being allowed to shoot.
Drug testing	All archers will be liable for drugs testing and competitors approached to give samples must comply. Refusal will be treated as a positive result. Parents or guardians must authorise drugs testing of junior archers by signing the entry form.
Dress Regulation Rule 307	For record status events there are dress regulations in place that have to be followed by all competitors. These are set out in the Rules of Shooting, but can be summarised as: • Tops must cover the front and back of the body (that is, they are not strapless). • Any colour clothing is permitted, except for blue denim, olive drab, and camouflage patterns. • Plain or archery-related clothing is recommended. • Footwear must cover the whole foot (no open-toed sandals or shoes are allowed).
Special Note	Please ensure that the organiser is aware of any special requirements you may have. Please do not assume that we already know. Archers who are unable to get to the target are requested, if possible, to arrange for an assistant to aid in scoring and arrow collection. If this is not possible, then please contact the organiser for advice.
Photography	In view of the provisions of the Archery GB Protection of Children and Vulnerable Adults Policy, those who wish to take photographs at this event are to register with the tournament organiser. Gloucestershire Archery Society will take all steps to ensure that photographs are only used for the purposes they are intended.
Smoking	No smoking on site. Please leave the school grounds this includes electronic cigarettes and vaping.
Data Protection	When you enter competitions the following information may be collected and shared with tournament organisers, scoring systems and other competitors for example target lists and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email, Address, Phone number, Club (and ID), County (and ID), Region (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.
	By entering this event you agree that details such as Name, Bowstyle, Category or Club may be published in documents or lists relating to the event. A list of confirmed entrants will be published on the Gloucestershire Archery Society website as soon as practicable.

SENIOR COUNTY & OPEN INDOOR CHAMPIONSHIPS

UK RECORD STATUS for SINGLE and DOUBLE PORTSMOUTH

Sunday 8 March 2020

Venue: Leisure@, Tommy Taylors Lane, Cheltenham GL50 4RN.

Judge in charge: Adrian Gifkins

Lady Paramount: TBA

ASSEMBLY:  Session A-9.00AM           Session B-1.00PM

SIGHTERS:   Session A-9.15AM           Session B-1.15PM

Please allow time before Assembly for equipment inspection.   ENTRY FEES:  £12.00 per session.

This tournament will be shot using foam bosses and H type legs. Compounds will shoot 3 spot faces (3 spot faces available for other bow styles by request).

Shooting will be in timed ends taking no more than 2 minutes. No substitutes.

The FIRST ROUND only to count for the Tournament Results, if shooting a Double Portsmouth.

If you wish to take photographs during the tournament please sign the Photo Register on arrival.

All Archers must comply with Archery GB dress regulations. Shooting in accordance with Archery GB Rules of Shooting. All competitors must be affiliated to Archery GB and must have their Membership Card with them. GAS will not accept liability for damaged carbon, aluminum or wooden arrows. This Record Status Shoot will be liable for drug testing and competitors approached to give samples must comply; if they refuse, that refusal will be treated as a positive result. Written parental consent to this procedure must be provided on the Entry Form for juniors. AWARDS will be made for a Single Portsmouth only.

Trophies are available for Gloucestershire Champions, Ladies and Gents for Longbow, Barebow, Recurve and Compound, plus a Glos Team Trophy. Gold, Silver or Bronze Medals will be awarded in all other categories as appropriate. There is Glos Team Trophy, Teams of 3 archers from the same Club, only one archer may be a compound; any number of teams may be entered.

Visitors will compete separately for Gold, Silver and Bronze Medals. A Visitors Team Competition will be run on demand, awards will be Gold Medals for the winning team only.

Juniors are welcome to shoot on an equal basis for the Adult Awards, and will also be able to claim any Records shot.

The GAS Trophies and other prizes will be awarded on the basis of the Results of the Meeting. No archer will be eligible to receive more than one award (apart from team awards). Only Members of GAS whose names have been registered with the Hon Secretary are eligible to compete for County Titles.

DIRECTIONS TO VENUE: maps attached, Sat Nav Users- GL50 4RN 

REFRESHEMENTS WILL BE AVAILABLE ON SITE.

Venue: Leisure@, Tommy Taylors Lane, Cheltenham GL50 4RN

There is parking at the front of the Leisure Centre and also around the back.

 

Cancellation Policy
If you cancel your  entry more than 7 days prior to the start of the tournament we will charge a £5 administration fee on a refund,  unfortunately we are not able to refund the cost of the tournament fee cancelled with less than 7 days notice.

A substitute who meets the criteria for the tournament can be named at any time before the closing date.

Fitness and Risks
All participants must declare their fitness, existing injuries and/or any medical or other conditions,  you may not be able to take part / shoot even if you have booked and paid.

All participants must confirm that:

a) they will pay attention to the safety briefing at the start of the tournament regarding the risks involved; in the event that they miss the briefing it is their responsibility to discuss these issues with the tournament organiser prior to start of shooting; and they must follow all instructions throughout the tournament.

b) That they accept that these activities can be dangerous and can result in injury and

c) That they accept the risks involved and are responsible for their own actions and behaviour.

Photography
We reserve the right to use photographs or video taken at this event in publicity and promotional materials - printed and online. A person who does not wish to have their image recorded for distribution should make their wishes known to the course organiser in writing at the start of the tournament.

What this privacy notices covers
Gloucestershire Archery Society is committed to protecting your personal information. In this notice references to ‘we’ or ‘us’ means Gloucestershire Archery Society. This notice explains how we collect and use the personal information about you.

Who we are
Gloucestershire Archery Society is operated and administered by the management committee.

Gloucestershire Archery Society is a wholly voluntary organisation affiliated to Archery GB and Grand Western Archery Society.

Gloucestershire Archery Society operates the website www.glosarchery.com. (the “Website”).

Gloucestershire Archery Society is a data controller under the data protection rules and all data collected is controlled and managed by Gloucestershire Archery Society management committee. secretary@glosarchery.com

Information we gather.
Gloucestershire Archery Society gathers certain information about you. Information about you is also used by Archery GB, local archery clubs, county and regional associations.

We collect information in the following ways:

 Information you give us.
When you become a member of Gloucestershire Archery Society you will give us information. You may also give us information when using our Website or Membership system. Information may include your name, date of birth, postal address, email address, phone number, financial and credit card information, a personal description, disability, ethnicity, your archery qualifications, award history or CRB / DBS / PVG checks that have been undertaken and a photograph.

Information we get from your use of our Website and services.
Each time you visit our Website, we may automatically collect certain information. This information includes technical information, such as Internet Protocol (IP) addresses used to connect your computer to the internet, your login information, browser type and version, browser plug-in types and versions, operating system and platform and information relating to what pages you have viewed (e.g. using cookies as described further below);

When you enter competitions the following information may be collected and shared with tournament organisers, scoring systems and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email,  Address, Phone number, Club (and ID), County (and ID), Region  (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.

In accordance with our competition entry documentation, photography and video may be taken at events, and these images may be used on our website, social media platforms and promotional / internal documents.

Information about you from third parties.
We work closely with third parties (including, for example, Gloucestershire Archery Society’s business partners, associate bodies, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers,) and may receive information about you from them.

How we may use your information
We rely on the legitimate interest basis to use your personal information in some circumstances. For example, when you apply to become a member of Gloucestershire Archery Society, we have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member as explained on the Website regarding features of being a member.

We also rely on obtaining your consent to use your personal information. For example, we will seek your consent to receive marketing via email and post about Gloucestershire Archery Society.

We may use your information for a number of purposes including the following:

1. Compliance with legal, regulatory and corporate governance obligations and good practice
2. To provide you with information about our work or our activities that you have agreed to receive;
3. Building profiles

We use profiling and screening techniques to ensure communications are relevant and timely, and to provide an improved experience for our members and individuals who we may have a formal relationship with such as Instructors.  Profiling allows us to evaluate and therefore understand our members and individuals who we may have a formal relationship with such as Instructors using appropriate statistical analysis.  We do this because it helps us to make appropriate communications to our members and those individuals who we have a formal relationship with.

When building a profile, we may analyse geographic, demographic and other information relating to you in order to better understand your interests and preferences in order to contact you with the most relevant communications.  We may use additional information from third party sources when it is available.  Such information is compiled using publicly available data about you, for example addresses, listed Directorships or typical earnings in a given area.

We do not carry out profiling in relation to children.

1. Ensure we know how you prefer to be contacted
2. Keep a record of your relationship with us.

We will use the information we get from your use of our Website and services to:

1. administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
2. improve our Website to ensure that content is presented in the most effective manner for you and for your computer;
3. allow you to participate in interactive features of our service, when you choose to do so;
4. as part of our efforts to keep our Website safe and secure;
5. measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
6. make suggestions and recommendations to you and other users of our Website about goods or services that may interest you or them; and
7. any other reasonable purposes of Gloucestershire Archery Society, acting always in accordance with the data protection law (as amended from time to time).

We will use the information you give us to:

perform services you have requested (such as providing you with Membership Benefits or providing you with information you have asked for);

1. administer the sport of Archery, for instance by organising tournaments;
2. notify you about changes to our service, including but not limited to any changes to the Member Benefits;
3. ensure that content from our Website is presented in the most effective manner for you and for your computer; and
4. notify you about changes to our service, including but not limited to any changes to the Member Benefits;
5. ensure that content from our Website is presented in the most effective manner for you and for your computer; and
6. any other reasonable purposes of Gloucestershire Archery Society, acting always in accordance with the data protection law (as amended from time to time).

Marketing
We may contact you for marketing purposes by email or text message if you have agreed to be contacted in this manner. By subscribing to Gloucestershire Archery Society emails or opting in to email communication from Gloucestershire Archery Society, you grant us the right to use the email for both email marketing purposes and advertisement targeting.

We may include information from other archery organisations in these communications.

It is your choice as to whether you want to receive information about our work, how we raise funds and the ways you can get involved. If you do not want us to use your personal information in these ways please tick the relevant box situated on the form on which we collect your data.

You may opt-out of our marketing emails at any time by clicking the ‘unsubscribe’ link at the end of our marketing emails.

You can also change any of your contact preferences at any time including telling us that you don’t want us to contact you for marketing purposes by telephone, or by post by contacting our membership services team on committee@glarchery.com . Should you have a query regarding this please contact our Secretary.

We will not use your information for marketing purposes.  However, we will retain your details on a suppression list to help ensure that we do not continue to contact you.

 Information Sharing and Disclosure

We may share your information with the following selected third parties:

1. Associate bodies such as Archery GB, GWAS and County Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.
2. In addition, we may provide membership information such as email address and membership number to our online retailer. We use email addresses and membership numbers to validate discounts.
3. Analytics and search engine providers that assist us in the improvement and optimisation of Our Site.

We may disclose your personal information to third parties:

1. In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
2. If Gloucestershire Archery Society or substantially all of its assets are acquired by a third party, in which case personal data held by it about individuals who have applied for Membership (whether successfully or unsuccessfully) will be one of the transferred assets;
3. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply other agreements; or
4. to protect the rights, property, or safety of Gloucestershire Archery Society, Our Members, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. No data outside of EEA.

We require these third parties to comply strictly with our instructions and data protection laws and we will make sure that appropriate controls are in place. We enter into contracts with all of our data processors and regularly monitor their activities to ensure they are complying with Gloucestershire Archery Society’s policies and procedures.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Users under 18
If you are under 18 and would like to get involved, please ensure that you have consent from a parent or guardian before giving us your personal information. When we collect data about a child or young person aged under 18 we will make it very clear as to the reasons for collecting this data and how it will be used.

 Keeping your records
We keep records only for as long as required to operate the service in accordance with legal requirements and tax and accounting rules.

We may retain non identifiable data for statistical purposes for longer than 5 years.

We will keep certain personal information of members for longer in order to confirm your identity, when you were a member of Gloucestershire Archery Society and for how long. We need to do this to comply with the Companies Act 2006, which requires us to keep a register of members or [in the event of a claim against Gloucestershire Archery Society].

Where we may store your information
The data that we collect from you will be transferred to, and stored at Gloucestershire Archery Society registered office and online systems.

By submitting your personal data, you agree to this transfer, storing or processing.

Gloucestershire Archery Society will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Your rights
You have the right to:

1. Have any inaccuracies in your data corrected. If you would like to update the details we hold about you other than online, please contact our Secretary via telephone, email or by letter.
2. Request that we delete your personal data.
3. Object to profiling. Profiling is any automated processing of personal data to evaluate any feature of your behaviour preference or location, including online tracking and behavioural advertising.
4. Request that we do not process your personal data for marketing purposes.
5. You have a right to request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please address requests to the Secretary  and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is free of charge unless the request is manifestly unfounded or excessive.

Changes to this notice and the way we treat personal information

We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.

Enquires and Complaints
The Secretary is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.

If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. Gloucestershire Archery Society will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days.

All complaints should be sent to:

Gloucestershire Archery Society

A.Gifkins
19 Court Road
Prestbury
Cheltenham
GL52 5BL

You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are handling your personal information using their online form which can be found here: https://ico.org.uk/concerns/handling/.

Changes to this Notice
We may change this Privacy Notice from time to time.  If we make any significant changes in the way we treat your personal information we will contact you directly.

This Privacy Notice was last updated 22/05/2018